Overview‍

A university breast cancer center sought to improve coordination, streamline documentation and ensure consistent quality of care while adding resourceful data to clinical registries. dotbase was implemented to power multidisciplinary workflows and standardize patient journeys from diagnosis to survivorship.

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Partner

Comprehensive specialized oncology center

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Environment

‍Tumor boards, regularly scheduled certification processes, surgical and oncological teams, outpatient follow-up units

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Key Challenges

1. Workflow Fragmentation: Use of seperate and disconnected tools for planning, documentation and team communication led to inefficiencies.
2. Inconsistent Protocols: Variability in documentation and treatment protocols among clinicians created inconsistencies.
3. Documentation Burden: Time-consuming, repetitive manual data entry for compliance consumed valuable clinician time.
4. Lack of Patient-Centric View: Disjointed touchpoints across the care journey.

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Solution: Implementation of dotbase

To address these challenges, dotbase was integrated into the center’s operations, providing a comprehensive platform tailored for oncology care coordination

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Features of dotbase utilized

1. Custom Workflow Templates: For tumor board decisions, pre-operative planning and follow-ups.
2. Cross-Disciplinary Collaboration: Provided a shared digital workspace for oncologists, surgeons, nurses, and administrative staff.
3. PROM Integration: Patient-reported outcomes were integrated into clinical decision-making.
4. Outcome Tracking Dashboards: Real-time visualization of care quality metrics.

Results

1. Time Efficiency: Reduction in documentation workload allowed clinicians to focus more on patient care.
2. Unified Care Pathway: Standardized protocols improved consistency and collaboration across multidisciplinary teams.
3. Patient Satisfaction:  PROMs and PREMs (Patient-Reported Experience Measures) integration measure higher satisfaction scores and more engaged patients.
4. Better Outcomes: Enhanced detection of complications through improved symptom monitoring using PROMs and structured data

Conclusion

By adopting dotbase, the breast cancer center transformed a fragmented care environment into a seamlessly coordinated ecosystem. The platform empowered care teams with real-time access to shared data and workflows, enabling them to deliver truly patient-centered care within a demanding oncology setting.

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